Studio Invoicing
StudioHero’s studio invoicing software is built for creative production studios, automating everything from custom rate setup to invoice generation and collections. Fully integrated with your projects, schedules, and budgets, it ensures seamless revenue flow from pre-production to delivery.
Simplify Your Studio Invoicing
Streamline billing and speed up cash flow with studio invoicing software that automates pricing, invoice creation and collections.
Automated Efficiency
Generate invoices directly from projects or schedules in seconds. Reduce processing time by up to 60% with built-in templates and smart data linking.
Custom Pricing Control
Set flexible rates by client, crew, or service type. Manage hourly, daily, and overtime rates for every creative role and resource, ensuring total billing accuracy.
Faster Collections
Automate follow-ups and reminders for overdue payments. Keep your cash flow healthy and reduce outstanding balances with real-time payment tracking.
Rates: Centralized Pricing and Rules Engine
Set up and manage custom rate cards, taxes, and discounts in one central hub. StudioHero’s rates system ensures consistent, accurate pricing across all projects, clients, and services. Ideal for creative production environments with variable hourly, daily, or package rates.
Multi-Level Rate Cards
Create and manage multiple rate cards for different clients, production types, or departments. Perfect for handling varied pricing across networks, agencies, or freelance projects.
Percent-Based Adjustments
Apply flexible tax and discount percentages—like 5%, 10%, or 16%—directly to rate cards for automatic compliance and pricing accuracy.
Integrated Invoice Automation
Connect rates directly to invoices. StudioHero automatically applies the correct rate and tax rules to every line item for instant, error-free billing.
Union & Custom Terms Support
Add custom fields for union-compliant or specialized terms, including SAG-AFTRA rules, overtime policies, or per-day crew rates.
Rate Reporting & Audit Logs
Track rate changes, discounts, and applied taxes across projects. Generate reports to review historical adjustments and maintain full audit visibility.
Real-Time Sync with Projects
Any update made to a rate card instantly reflects across linked projects, schedules, and budgets—keeping your billing consistent and always up to date.
Integrated Invoice Creation
Generate invoices automatically from projects, events, or schedules. Every bill pulls real production data, including rooms, crew, and rates, for complete billing accuracy.
Master Invoice Dashboard
View all invoices in one organized list with live status indicators such as Paid, Open, and Overdue. Quickly filter by client, project, or aging period.
Payment Logging and Deposits
Record deposits, checks, and digital payments in a single view. Each payment is tied to its invoice and project for real-time cash tracking.
Automated Dunning and Notices
Manage overdue collections with built-in letter templates and tiered notices (30-, 60-, and 90-day reminders). Maintain professional communication without manual follow-ups.
Tax and Financial Reporting
Track tax amounts, apply multiple tax rates, and print detailed summaries by client, project, or time period.
Client Statements and QuickBooks Integration
Print or export client statements with full billing history and balances. Seamlessly sync invoices and payments to QuickBooks for unified financial reporting.
Invoicing: Accounts Receivable and Collections
Automate invoice creation from projects, track payments, and handle collections with built-in reminders. This module converts your production data into precise, branded invoices—ensuring timely and transparent revenue management for every client.
Scheduling Software Built for Your Production Team
A purpose-built scheduling platform tailored for production entities like independent film houses and major TV networks, it ensures every minute of your studio time is maximized.
Explore More in Studio Finance Management
Extend your invoicing with StudioHero’s complete Finance Management suite. Connect billing to budgeting, expenses, and reporting to create a seamless financial ecosystem that gives your studio total visibility and control.
Full Finance Overview
Discover the full suite of tools for financial planning, budgeting, and analytics.
Budgeting & Expenses
Track costs, purchase orders, and petty cash alongside invoices for accurate budget control.
Financial Reporting
Analyze profits, losses, and performance trends with real-time P&L insights.
Operations Integration
Connect invoicing directly to projects, crews, and schedules for end-to-end operational visibility.
Frequently Asked Questions
1. What is studio invoicing software and how does it help film productions?
Studio invoicing software like StudioHero automates billing and collections for film productions by linking directly to projects and schedules. It generates accurate, itemized invoices for shoots, rentals, and post-production work—helping studios eliminate manual errors and speed up payments.
2. How do production invoicing tools streamline TV studio payments?
Production invoicing tools auto-generate invoices from confirmed bookings and apply project-specific rate cards. For episodic series and network productions, StudioHero includes automated reminders and payment tracking, aligning with industry standards to ensure smoother cash flow.
3. Can film billing software integrate with accounting systems?
Yes. StudioHero integrates seamlessly with QuickBooks and other accounting tools, syncing rate data, invoice entries, and payment records. This ensures that your production finance team has one unified source of truth across billing and accounting.
4. What features make invoicing effective for video studios?
Key features include automated dunning, rate card management, and client statements. For busy video studios, this means faster collections, reduced administrative work, and a clear overview of all outstanding balances across projects.
5. How does TV production invoicing improve cash flow?
By automating follow-ups and updating payment statuses in real time, StudioHero helps TV productions cut overdue invoices by up to 40%. Completed episodes or projects are instantly billable, turning work delivered into cash received without delay.
Ready to Streamline
Your Studio?
Whether you’re just starting out or need a fully customized solution, our pricing plans are designed to give you maximum value. No hidden fees, no surprises just clear, reliable service that grows with you.