All-IN-ONE STUDIO MANAGEMENT SOFTWARE
Studio Hero is studio management software that centralizes your entire production workflow. One platform for scheduling, crew coordination, equipment tracking, budgeting, invoicing, client portals, and media asset management. Built for studios across film, audio, video, photography, TV, radio, and podcasts.
Streamline Every Part of
Studio Management
From scheduling to finances, Studio Hero gives you the tools to keep your production running smoothly.
Simplify Operations
Manage projects, schedules, and resources in one place — no more juggling spreadsheets.
Track Equipment
Monitor usage, inventory, and availability with built-in barcode scanning and reports.
Control Finances
Keep budgets, expenses, and profitability in check with studio-focused financial tools.
Everything You Need.
All in One Place.
Plan, assign, and track every project with clear timelines and deliverables.
Coordinate rooms, people, and resources without conflicts or double-booking.
Check gear in/out, monitor usage, and prevent losses with barcode scanning.
Compare budgets vs. actuals, track expenses, and improve profitability.
Manage clients, vendors, and contacts in one place — purpose-built for studios.
Organize, search, and securely share your digital media library with ease.
Managing Your Studio Has Never Been Easier
From scheduling to finances, every part of your studio in one place. A platform designed around the way studios actually work.
Seamless Workflows
Our platform is specifically engineered for the unique demands of production and post-production. It provides a continuous, frictionless flow.
Resource Visibility
Track people, gear, and rooms in real time to avoid conflicts and maximize resource utilization.
Financial Confidence
Gain full control over your studio’s profitability with integrated tools for managing budgets, invoices, and reports.
Scales With You
Whether you're a small, independent team or a large, multi-site operation, Studio Hero is built to grow alongside your business. Easily add new users, integrate additional locations, and customize features to match your evolving needs, ensuring your platform is always ready for your next phase of growth.
The Complete Studio Management Toolkit
Explore every studio management tool StudioHero offers to simplify your operations.
Studio Scheduling
Schedule rooms, stages, edit bays, and crew with real-time availability, drag-and-drop booking, and conflict prevention across every resource.
Crew Management
Organize cast, crew, freelancers, and vendors with searchable profiles, rates, availability, scheduling, and project history.
Production Management
Plan productions, assign tasks, track timelines, and manage deliverables from pre-production through post and final delivery.
Client Booking Portal
Give clients a branded workspace to submit requests, review deliverables, approve work, and manage bookings without accessing internal systems.
Studio Invoicing
Generate invoices from actual project data with flexible rate cards, automated payment reminders, and aging dashboards for every client.
Studio Budgeting
Track budgets, log expenses, manage purchase orders, and compare planned vs. actual spending at the project and department level.
Equipment Tracking
Check gear in and out with barcode scanning, monitor real-time availability, schedule maintenance, and prevent double-booking across productions.
Inventory Management
Catalog every owned asset with serial tracking, depreciation schedules, warranty records, and audit-ready reporting for insurance and compliance.
Media Asset Management
Organize footage, project files, audio stems, and deliverables in a searchable library with metadata tagging, QC reporting, and version control.
Choose the Right Plan for You
From scheduling to finances, every part of your studio in one place. A production studio software designed around the way studios actually work.
Small Studio
Perfect for 1 to 10 users, hosted on server.
“All Small Studio plans require an annual agreement.”
- Billed monthly
- Total $2,460/year
Enterprise
(For larger / Multi-Site Studios)
Plan Includes:
- Single Sign On Support (SSO)
- IT Security Review
- Multi-Site Master Service License Agreement (MSLA) Available
- Includes Quickbooks Online Integration
- Includes Calendar Integration (20 calendars max)
Built for Every Kind of Studio
Film & Video Production
Manage shoot schedules, crew coordination, equipment tracking, budgeting, and post-production workflows for film and video teams
Music / Audio Post
Schedule recording sessions, track studio gear, manage engineers and producers, and handle session billing for music and audio facilities.
Broadcast TV & Radio
Coordinate live and recorded broadcasts with studio scheduling, crew management, equipment tracking, and media asset control.
Podcast Studios
Book recording rooms, manage hosts and guest schedules, track microphones and audio gear, and streamline episode production workflows.
Creative Media Agencies
Run client campaigns with project tracking, team scheduling, room booking, freelancer management, and deliverable approval workflows.
Photography Studios
Schedule shoots, manage photographers and assistants, track cameras and lighting gear, and handle client bookings and invoicing.
Equipment Rental Houses
Track rental fleet inventory, manage check-in and check-out, schedule prep and delivery, and invoice clients with flexible rate cards.
Post-Production Facilities
Schedule edit bays and mix rooms, manage editors and colorists, track post equipment, and organize media assets from ingest to archive.
Frequently Asked Questions
1. What is studio management software?
Studio management software centralizes the daily operations of a production facility into one connected system. It combines scheduling, project management, crew coordination, equipment tracking, budgeting, invoicing, client management, and media asset organization in a single platform. Instead of juggling spreadsheets, calendars, and disconnected apps, studios use management software to keep departments aligned and resources fully accounted for. StudioHero is purpose-built for studios producing content across film, audio, video, photography, broadcast, and podcasts.
2. Who is Studio Hero for?
StudioHero is designed for media production studios of all sizes, from independent creators and boutique post houses to large multi-site facilities handling film, television, audio, photography, broadcast, and podcast production. It is used by studio managers, operations coordinators, producers, facility managers, post supervisors, and finance teams who want to run their operations without relying on disconnected tools.
3. What features does StudioHero include?
StudioHero includes nine core modules: Studio scheduling, Production project management, crew and contact management, Client booking portal, studio budgeting, studio invoicing, Equipment tracking with barcode scanning, Inventory management with depreciation tracking, Media asset management with QC reporting. All modules connect to each other. Crew links to schedules, schedules link to projects, projects link to budgets, and equipment links to bookings. Data flows across your operation without manual re-entry.
4. Can StudioHero replace spreadsheets and multiple apps?
Yes. StudioHero consolidates scheduling, project management, crew coordination, financial tracking, equipment management, and media asset organization into one system.Studios that previously relied on separate tools for calendars, contact databases, invoicing, and asset tracking can manage everything in a single shared platform.
5. What types of studios use StudioHero?
StudioHero serves: Film and video production companies, Recording and audio post studios, Broadcast TV and radio facilities, Podcast studios and networks, Photography studios, Creative media agencies, Equipment rental houses , Post-production and archival facilities. Each studio type uses a tailored combination of modules to match its workflow.
6. How does scheduling work in StudioHero?
The scheduling module lets you book rooms, stages, edit bays, suites, and crew on a shared calendar with day, week, and month views. Real-time availability checks prevent double booking. Color-coded events distinguish active projects, holds, and maintenance blocks. Linked resource bookings keep rooms and assigned crew synchronized. Recurring bookings support multi-day shoots, weekly sessions, and ongoing retainer work without re-entering details.
7. Can I track equipment with barcode scanning?
Yes. StudioHero supports barcode-based check-in and check-out for cameras, lighting, audio gear, monitors, and other equipment. Each item includes a full profile with serial number, maintenance history, calibration schedule, and real-time location status. Kit packages can be built and tracked as a single unit during checkout and return.
8. Does StudioHero handle budgeting and invoicing?
Yes. The budgeting module tracks expenses, purchase orders, and vendor costs against project budgets with live variance reporting. The invoicing module generates invoices directly from project data, including room usage, crew hours, and equipment consumption. Rate cards support hourly, daily, project-based, and custom pricing structures. Aging dashboards and automated payment reminders help maintain consistent cash flow.
9. Is StudioHero suitable for small studios and large facilities?
Yes. The Small Studio plan supports 1 to 10 users and is built for independent studios and smaller production teams. Enterprise plans support larger and multi-site facilities with features such as single sign-on, IT security review, master service agreements, QuickBooks Online integration, and calendar integration. The platform scales as your facility grows without requiring migration to a new system.
10. Does StudioHero integrate with other tools?
StudioHero integrates with QuickBooks Online for financial syncing and supports calendar integration with up to 20 external calendars.Enterprise plans include single sign-on for centralized authentication. Studios with custom integration needs can contact the StudioHero team to discuss requirements.
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Ready to Streamline
Your Studio?
Schedule a free demo and see how easily your studio can manage schedules, track productions, coordinate crews, handle finances, and organize equipment all in one place. No hidden fees, no surprises.
