- Supporting studio operations since 1997 ✦
- Trusted by Top Hollywood Studios
Studio Contact Management Software for Production Teams
Keep clients, companies, vendors, employees, freelancers, talent, agencies, and other production contacts in one connected database. Link contact details, financial profiles, rates, insurance records, projects, Events / Sessions, invoices, and activity history across your studio.
Keep Studio Relationships in One Connected Record
Studio Hero centralizes people, companies, clients, vendors, talent, and financial details so production, operations, crew, and finance teams can work from the same contact records.
Complete Contact Visibility
Store names, roles, companies, categories, addresses, phone numbers, emails, websites, affiliations, and related production details in one searchable record.
Connected Business Context
Link contacts to projects, Events / Sessions, invoices, payments, rates, purchase orders, expenses, media assets, and other Studio Hero records.
Reusable Studio Records
Keep client, vendor, employee, freelancer, talent, and agency information available across operations without recreating the same contact details.
How Studio Hero Connects Contact Records to Studio Work
Create a permanent record for a person or company, add the relevant business details, and use that record across the production, operational, and financial workflows it supports.
Create the Contact
Add an individual or company with contact type, role, category, addresses, phone numbers, email addresses, websites, and related details.
Add Business Details
Store billing terms, rate cards, tax IDs, insurance information, purchase order requirements, employment data, and other relevant records.
Connect Studio Work
Link the contact to productions, projects, Events / Sessions, booking requests, crew assignments, invoices, payments, expenses, and media.
Review Activity History
See connected records, financial activity, production relationships, created and modified dates, and available contact change history.
Centralized Contact Directory for Studio Operations
Keep every person, company, client, vendor, employee, freelancer, talent contact, agency, and location in one searchable directory connected to the work your studio manages.
Individual and Company Records
Maintain separate records for people and organizations while preserving the relationships between employees, clients, vendors, agencies, and their companies.
Contact Types and Categories
Organize records by contact type, role, category, group, affiliation, employment status, or other available classifications.
Complete Contact Details
Store names, job titles, phone numbers, email addresses, websites, billing addresses, shipping addresses, and additional contact information.
Searchable Studio Database
Find contacts by person, company, category, contact type, role, or other available record details without searching across separate files.
Connected Record Access
Open related productions, projects, Events / Sessions, requests, invoices, payments, expenses, purchase orders, media assets, and activity records.
Contact Lists and Reports
Generate contact lists, company summaries, mailing labels, statements, and other supported reports for production and administrative teams.
Individual and Company Records That Stay Connected
Maintain detailed profiles for people and organizations while keeping their company, location, and production relationships visible.
Individual Contact Profiles
Store names, job titles, roles, phone numbers, email addresses, personal details, affiliations, categories, and related company information.
Company and Location Records
Manage company names, websites, billing addresses, shipping addresses, contact types, locations, departments, and connected representatives.
Connected Contact Relationships
Link employees, freelancers, talent, clients, vendors, agencies, and other contacts to the companies, projects, Events / Sessions, and records they support.
Studio Client Records Connected to Production Work
Carry client, company, financial, and production details from the permanent client record into the work your team manages
Client and Company Profiles
Store client names, company relationships, contact details, billing and shipping addresses, tax IDs, categories, and account information.
Production and Project History
Review the productions, projects, Events / Sessions, booking requests, media assets, and other studio records connected to each client.
Financial Account Context
Keep billing terms, assigned rate cards, purchase order requirements, invoices, payments, balances, aging, and statements linked to the client record.
Production Vendor and Agency Records
Track vendors, suppliers, contractors, and agencies alongside the projects, expenses, purchase orders, and production work they support.
Vendor and Agency Profiles
Store company names, representatives, contact details, categories, addresses, websites, tax information, and other available business records.
Connected Costs and Purchasing Context
Review related purchase orders, expenses, project charges, vendor pricing references, payment details, and client-chargeable costs from the contact record.
Production Relationship History
See the productions, projects, Events / Sessions, services, files, and activity records associated with each vendor or agency.
Client Financial Profiles Connected to Studio Work
Bring billing terms, rate cards, tax details, purchase order requirements, invoices, payments, balances, and account history into the client record.
Billing Terms and Rate Cards
Assign payment terms, client-specific rate cards, pricing details, billing contacts, and other account settings used across studio work.
Tax and Purchase Order Details
Store tax IDs, tax status, purchase order requirements, billing addresses, shipping addresses, and other client financial information.
Invoice and Payment History
Review connected invoices, payments, balances, aging periods, statements, and related productions or projects from the client record.
Production Relationships Across Contact Records
Follow the productions, projects, Events / Sessions, requests, financial records, and media associated with a client, company, crew member, vendor, or agency.
Productions and Projects
Review the productions and projects associated with each contact, including client relationships, crew roles, vendor activity, and related business records.
Events, Sessions, and Requests
See connected Events / Sessions, booking requests, participant roles, assignments, contact details, and supporting production information.
Financial, Media, and Activity Records
Access related invoices, payments, expenses, purchase orders, media assets, files, notes, and available record history from the same contact context.
Contact Activity and Audit History
Trace changes to contact records over time, including who made available updates and the production, financial, and operational activity associated with the record.
Created and Modified Details
See when a contact record was created or updated, along with the user responsible for available record changes.
Field and Activity History
Review available changes to contact details, classifications, financial information, company relationships, and other stored record fields.
Connected Record Accountability
Maintain visibility across related projects, Events / Sessions, invoices, payments, requests, expenses, and contact activity from one record.
Keep Contact Records Connected Across Studio Hero
Use the same contact record across client, crew, production, and financial workflows instead of maintaining separate versions of the same information.
Client Booking Portal
Connect incoming booking requests to the relevant client and company records, then carry approved request details into production planning.
Crew Management
Use employee, freelancer, and talent records across crew profiles, availability, assignments, rates, schedules, and recorded working hours.
Studio Finance
Keep client and vendor records connected to rate cards, expenses, purchase orders, invoices, payments, balances, and account history.
STUDIO SPOTLIGHTS
See How Studios Keep Clients and Operations Connected
Explore how production studios use Studio Hero to manage client records, schedules, equipment, billing, and day-to-day studio activity from one connected platform.
Why Studios Need More Than Spreadsheets or a Generic CRM
Spreadsheets and sales-focused CRM tools can store contact details, but they do not keep clients, vendors, crew, financial profiles, and production relationships connected to the work your studio manages.
Spreadsheets or generic CRM
StudioHero
Contacts stored as isolated names and addresses
People and companies connected to studio operations
Sales leads organized around pipelines and deals
Clients, vendors, crew, talent, agencies, and locations organized around production work
Projects and schedules managed in separate tools
Contacts linked to productions, projects, Events / Sessions, and requests
Billing terms and rates stored in separate files
Financial profiles, rate cards, invoices, payments, and balances connected to each contact
Vendor activity reviewed through emails and documents
Vendor records linked to purchase orders, expenses, projects, and activity
Changes are difficult to trace across duplicated records
Created dates, modified dates, responsible users, and available record history remain visible
Studio Hero gives production, operations, crew, and finance teams one connected record for every person and company involved in studio work.
Built for Studios That Manage Complex Production Relationships
Studio Hero helps production organizations manage the clients, companies, crew, talent, vendors, agencies, and partners behind every project.
Frequently Asked Questions
1.What is studio contact management software?
Studio contact management software gives production teams one central database for clients, companies, vendors, employees, freelancers, talent, agencies, and other studio relationships. Studio Hero connects these records to production, operational, and financial workflows.
2.What contact types can Studio Hero manage?
Studio Hero can maintain records for individuals, companies, clients, employees, freelancers, talent, vendors, agencies, prospects, locations, and other production contacts supported by your studio setup.
3.Can Studio Hero connect individual contacts to companies?
Yes. Individual records can remain connected to the companies, agencies, vendors, clients, or other organizations they represent, helping teams understand the relationships between people and businesses.
4.Is Studio Hero a sales CRM?
Studio Hero includes connected contact and client management capabilities built for studio operations. It is not positioned as a traditional sales CRM for opportunity pipelines, deal stages, sales forecasting, or marketing automation.
5.How is Contact Management different from the Client Booking Portal?
Contact Management stores the permanent client or company record. The Client Booking Portal manages incoming requests for rooms, crew, gear, services, dates, and other production requirements.
6.How is Contact Management different from Crew Management?
Contact Management stores the shared person or company record. Crew Management uses employee, freelancer, and talent records for skills, availability, assignments, schedules, rates, and recorded working hours.
7.Can Studio Hero manage client financial information?
Yes. Client records can include billing terms, rate-card assignments, tax IDs, purchase order requirements, invoices, payments, balances, aging, statements, and related project information.
8.Can vendor records connect to purchase orders and expenses?
Yes. Vendor and agency records can remain connected to purchase orders, expenses, project charges, payment details, and the productions or projects they support.
9.Can contacts be linked to productions and projects?
Yes. Contacts can connect to productions, projects, Events / Sessions, booking requests, assignments, invoices, payments, expenses, purchase orders, media assets, and other related records.
10.Does Studio Hero maintain contact activity history?
Studio Hero can show created and modified details, responsible users, connected activity, and available field-change history for contact records.
11.Can Studio Hero generate contact reports?
Supported contact reporting can include contact lists, company summaries, mailing labels, statements, employee information, and other records used by production and administrative teams.
12.Who is Studio Hero Contact Management built for?
Studio Hero supports film and video teams, music and audio facilities, broadcast operations, Podcast Studios, photography studios, creative agencies, post-production facilities, and equipment rental houses.
Keep Studio Contacts Connected to the Work
Bring clients, companies, vendors, employees, freelancers, talent, financial profiles, and production relationships into one connected contact management system.
