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Production Rate Card Management Software
Manage standard rates, client-specific pricing, production rate cards, units, taxes, discounts, and overtime rules from one central pricing system. Keep established pricing connected to the resources, projects, Events / Sessions, and downstream billing it supports.
Keep Production Pricing Consistent Across Every Job
Give producers, studio managers, and finance teams a clearer way to manage standard pricing and client-specific rates without rebuilding them for every production.
Reduce Pricing Rework
Reuse established production rates and pricing rules instead of recreating charges across projects, resources, and client work.
Control Client Pricing
Keep negotiated rates and client defaults organized so agreed pricing is easier to reference across recurring production work.
Keep Rate Rules Organized
Bring units, taxes, discounts, overtime pricing, and production rate-sheet settings into one production rate management workflow.
Build Production Pricing From Rate Card to Production Work
Studio Hero gives production teams a structured way to organize rates, apply pricing rules, and use established charges throughout the work they support.
Create Rate Cards
Organize related production rates under named rate cards with clear codes and descriptions.
Define Rates and Units
Set standard production rates, charges, units of measure, categories, items, and default behavior for the resources and services you sell.
Apply Client and Pricing Rules
Use client-specific production rates alongside tax, discount, overtime, and other supported pricing rules.
Use Rates Across Production Work
Keep established pricing available across resources, projects, Events / Sessions, and invoice-related workflows without rebuilding the same rate structure for every job.
Rate Card Management Capabilities
Organize Production Pricing With Rate Cards
A production rate card groups related rates into a reusable pricing structure that teams can reference across clients and production work.
Create Clear Rate Cards
Set up rate cards with a clear name, code, and description so different pricing structures are easy to identify.
Keep Related Rates Together
Associate individual production rates with the appropriate rate card so teams can work from an organized pricing structure.
Support Different Client Arrangements
Maintain separate rate cards when different clients, services, or pricing arrangements require their own rate structure.
Make Pricing Easier to Reference
Use production rate cards as a consistent reference across client records and individual rates instead of maintaining separate pricing files.
Set Standard Rates for Production Work
Create reusable production rates for the items, resources, and services your studio sells so teams can work from established pricing instead of recreating charges for every job.
Keep Rate Structures Organized
Give each production rate a clear name and organize it around the category, subcategory, and item it applies to.
Keep Core Pricing Consistent
Maintain the charge associated with each item, resource, or service so teams have a reliable pricing reference.
Price Work the Way You Sell It
Use the appropriate unit of measure so charges reflect how your studio prices production work.
Cover the Resources You Sell
Keep standard production rates available across supported rooms, equipment, people, media, services, and other billable production resources.
Manage Client-Specific Production Rates
Keep negotiated client pricing connected to the client it applies to so teams can work from agreed rates without maintaining separate client pricing spreadsheets.
Keep Negotiated Rates With the Client
Associate individual rates with the relevant client so agreed pricing stays connected to the relationship behind the work.
Reuse Agreed Client Pricing
Use client defaults where appropriate so recurring production work can start from established pricing instead of rebuilding rates each time.
Separate Standard and Client Rates
Keep client-specific rates alongside standard pricing while making it clear which pricing applies to a particular client.
Support Repeat Production Work
Make established client pricing easier to reference as new projects and Events / Sessions are planned.
Keep Production Pricing Rules Clear
Control how production rates behave so teams know what is being charged, how it is measured, and how each rate fits into the wider pricing workflow.
Match Pricing to the Work
Use the appropriate unit of measure for the item, resource, or service being charged.
Give Teams a Reliable Starting Rate
Use default settings where appropriate so commonly used pricing is easier to apply consistently.
Keep Invoice Treatment Clear
Identify rates that are normally invoiced so their billing treatment stays clear within the pricing record.
Keep Commission Context Visible
Mark applicable rates as commissionable when commission treatment needs to remain associated with the rate.
Apply Tax and Discount Rules to Production Pricing
Keep percentage-based pricing rules organized alongside production rates so tax and discount treatment stays consistent across the work being priced.
Keep Tax Treatment Consistent
Maintain percentage-based tax rates with the information needed to distinguish one tax rule from another.
Apply Discounts Clearly
Use percentage discount rates when client or production pricing requires an adjustment.
Protect Discount-Exempt Pricing
Keep rates exempt from client discounts when agreed pricing should not be reduced by the standard client discount.
Keep Pricing Adjustments Consistent
Maintain tax and discount rate types together with the percentage and calculation basis behind each rule.
Control Overtime Pricing for Production Work
Keep overtime pricing connected to the resources and production activity where additional working time can change what is charged.
Know When Overtime Pricing Applies
Define the number of hours before overtime pricing begins for supported production resources.
Price Additional Time Consistently
Maintain the applicable overtime rate so additional production time follows an established pricing rule.
Keep Overtime Calculations Clear
Use the relevant charge basis so teams understand how supported overtime pricing is calculated.
Keep Overtime With Production Pricing
Keep overtime pricing alongside the resource and Event / Session rate information used throughout production work.
Control Which Production Rates Appear on Rate Sheets
Keep production rate sheets focused by deciding which individual rates should appear in the pricing set your team maintains.
Include the Right Rates
Mark individual rates for inclusion when they should appear on the relevant rate sheet.
Keep Selected Rates Off Rate Sheets
Leave individual rates out of a rate sheet when they should not appear in that pricing set.
Keep Rate Sheets Consistent
Maintain rate-sheet inclusion alongside the underlying rate so pricing changes do not have to be tracked across separate spreadsheets.
Manage Pricing From One Source
Use Studio Hero's central Rates area as the source for production rate cards, individual rates, and rate-sheet settings.
STUDIO SPOTLIGHTS
See How Studios Keep Production Operations Organized
Studio Hero helps production studios keep pricing, people, schedules, projects, and financial information connected as work moves from planning into delivery.
Production Rate Card Software vs. Pricing Spreadsheets
Centralized rate management gives production teams more control than maintaining pricing across disconnected spreadsheets, client files, and manually updated rate sheets.
Pricing Spreadsheets
Studio Hero Rate Management
Rates maintained across separate files
Production rates managed from one central pricing area
Client pricing copied between sheets
Client-specific rates connected to the relevant client
Rate cards rebuilt manually
Named production rate cards organize related pricing
Units and pricing rules tracked separately
Charges, units, defaults, and supported rate settings stay together
Tax and discount rules handled manually
Percentage-based tax and discount rates managed alongside production pricing
Overtime pricing referenced separately
Supported overtime rates and charge rules stay connected to production pricing
Rate sheets updated independently
Individual rates can be included or excluded from production rate sheets
Pricing separated from production work
Rates stay connected with resources, projects, Events / Sessions, and downstream billing workflows
Studio Hero provides production pricing software for managing reusable rates across production work and downstream billing without relying on separate pricing spreadsheets.
Built for Production Teams Managing Complex Rates
Manage production rate cards, standard rates, and client-specific pricing across film, video, audio, broadcast, photography, podcast, and other production environments.
Frequently Asked Questions
1. What is production rate card management software?
Production rate card management software helps production companies organize standard rates, client-specific pricing, production rate cards, units of measure, taxes, discounts, overtime pricing, and related rate rules in one system.
2. What is a production rate card?
A production rate card groups related rates into an organized pricing structure that teams can reference when pricing resources, services, client work, and production activity.
3. Can Studio Hero manage different production rate cards?
Yes. Studio Hero supports named rate cards with a name, code, and description, while individual rates can be associated with the appropriate rate card.
4. Can I manage client-specific production rates?
Yes. Rates can be linked to individual clients, including client-specific default rates, so negotiated pricing remains associated with the client it applies to.
5. Can Studio Hero manage taxes and discounts?
Yes. Studio Hero supports percentage-based tax and discount rates, along with controls for rates that should be exempt from client discounts.
6. Can Studio Hero manage overtime rates?
Yes. Supported production resources can use overtime settings including hours before overtime, overtime rates, and charge-basis information.
7. Can production rates be used across projects and billing?
Yes. Studio Hero’s pricing layer connects rates with resources, Projects, Events / Sessions, and invoice-related workflows so established pricing remains connected to the production work it supports.
8. What is the difference between a production rate card and a rate sheet?
In Studio Hero, rate cards organize related pricing records, while individual rates can be included or excluded from rate sheets depending on which pricing should appear there.
9. Can I control which rates appear on a production rate sheet?
Yes. Individual rates can be included or excluded from rate sheets, giving teams control over which production pricing records appear in the rate-sheet set.
10. How do production rates fit into Studio Hero budgeting?
Rate cards and pricing rules form the planning layer of the broader studio budgeting workflow, alongside purchase orders, petty cash, expense tracking, budget-to-actual review, and job costing.
Manage Production Rates With More Control
Keep production rate cards, client pricing, and rate rules organized in one system.
