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Production Purchase Order Software
Manage production purchase orders, vendors, project allocations, approvals, line items, taxes, receiving, and payment details in one system. Give producers and finance teams a clearer view of purchasing activity and the project costs and charges behind each order.
Bring Production Purchasing Under Control
Give producers, studio managers, production accountants, and finance teams a clearer production procurement workflow before vendor orders, project costs, and receiving details become scattered across spreadsheets and email threads.
Connect Purchases to Projects
Tie production purchases to the projects they support so teams can understand where committed production costs belong.
Review What Was Ordered
Bring vendor, quantity, pricing, status, and receiving information into the same purchasing record.
Control Project Charges
Distinguish project expenses from applicable project charges so the financial treatment of each purchase remains clear.
Move Production Purchases From Order to Project Cost
Studio Hero gives production teams a structured way to create purchase orders, associate them with projects, build detailed order lines, and follow purchasing activity through receiving and payment records.
Create the Purchase Order
Start with the vendor, department, requisitioner, order date, shipping details, terms, and other information behind the purchase.
Connect the Project
Assign the purchase to the relevant project and identify whether applicable amounts should be treated as project expenses, project charges, or both where supported.
Build the Order
Add quantities, units, categories, descriptions, rates, unit prices, taxes, shipping, and other charges to create a detailed production PO.
Follow the Purchase
Review order status, receiving information, arrival details, approval status, payment information, and totals as purchasing progresses.
Purchase Order Management Capabilities
Organize Production Purchase Orders and Vendors
Centralize the purchasing information behind each production PO so teams can identify the vendor, requester, department, project, and commercial terms without relying on separate vendor files.
Centralize Vendor Information
Associate each order with the relevant vendor so the supplier relationship remains tied to the purchase.
Identify the Requester
Record the requisitioner and department behind the purchase so responsibility is clear across production teams.
Capture Purchasing Terms
Maintain ship-to information, order dates, customer or account details, shipping method, and vendor terms with the purchasing record.
Reference Every Order Clearly
Use PO references and project information to make active production purchases easier to identify and review.
Allocate Production Purchases to the Right Project
Connect each order to the production work it supports so project costs and applicable client charges remain associated with the purchase that created them.
Assign Purchases to Projects
Associate ordered items with the relevant project so production spending remains tied to the job it belongs to.
Classify Project Expenses
Identify purchase amounts that should be treated as expenses against the project.
Separate Billable Charges
Mark applicable amounts as charges to the project when a purchase also needs to be reflected on the client-charge side of the work.
Clarify Financial Treatment
Review project assignment, expense treatment, and charge treatment together so teams understand how each purchase is being handled financially.
Build Detailed Production Purchase Orders
Capture the items, quantities, pricing, taxes, and additional costs behind each purchase so teams can understand what is being ordered and what the order is expected to cost.
Break Down Each Purchase
Organize individual order lines with units, quantities, categories, descriptions, and project-related item information.
Price Each Line Item
Maintain rates and unit prices with the items being purchased so each line has a clear cost basis.
Account for Taxes and Extras
Include applicable tax, shipping and handling, and other charges when building the order.
Understand the Full PO Total
Bring line totals, subtotals, taxes, shipping, other charges, and the final purchase order total into one financial view.
Monitor Purchase Order Status
Give production and finance teams a clearer view of where active orders stand as purchasing activity moves forward.
Check Current Order Status
Review the status associated with each PO so teams can identify orders that still need attention.
Check Approval Status
Reference approval information alongside the purchase without separating financial review from the order being evaluated.
Clarify Department Responsibility
Associate department and requisitioner information with each PO so responsibility for production purchasing remains clear.
Review Active Purchases
Bring vendor, project, status, approval, and order information together for a clearer view of open production purchasing activity.
Follow Production Purchases Through Receiving
Centralized production purchase order tracking helps teams follow order status, expected arrival, received items, and outstanding purchases from the same record.
Plan Around Expected Arrival
Reference estimated arrival information when reviewing when ordered items are expected.
Confirm Received Items
Use received status as ordered items arrive and are recorded as received.
Capture Arrival Dates
Associate arrival dates with received items so teams have a clearer record of when an order was received.
Identify Outstanding Purchases
Use received status alongside order information to identify items that have not yet been fully received.
Record Payment Details With the Purchase Order
Maintain payment information on the production PO so teams can review the financial history of a purchase without separating payment metadata from the underlying order.
Reference Payment Timing
Use the payment date recorded against the order when reviewing its financial history.
Identify the Payment Method
Maintain the payment method with the purchasing record so teams can identify how the purchase was paid.
Reference Payment Details
Store the applicable payment reference alongside the order for easier financial review.
Review the Purchase History
Bring vendor, project, order total, receiving, and payment information together when reviewing an individual production purchase.
Compare Purchase Cost and Project Charge
Use PO-level markup and margin calculations to compare the underlying purchase cost with applicable project charges.
Compare Cost and Charge
Review the purchase cost alongside the applicable project charge to understand the financial relationship behind the order.
Apply PO-Level Markup
Use supported markup calculations when purchased items or services need to be charged above their underlying cost.
Review PO-Level Margin
Use margin calculations at the purchase-order level when comparing costs with applicable charges.
Tie Calculations to the PO
Maintain PO-level calculations alongside project expense and project charge information so the financial treatment remains associated with the purchase.
STUDIO SPOTLIGHTS
See How Studios Run Connected Production Operations
Studio Hero helps production studios bring projects, purchasing, schedules, resources, and financial information into the same operational system as work moves from planning into delivery.
Production Purchase Order Software vs. Spreadsheets
Production PO software gives teams a more structured way to control vendors, project-linked purchases, order status, receiving, and financial treatment than maintaining the same information across separate spreadsheets.
Purchase Order Spreadsheets
Studio Hero PO Management
Vendor details maintained separately
Vendor information stays associated with the purchase
Project costs matched manually
Orders can be assigned to the projects they support
Expense and charge treatment tracked elsewhere
Project expense and project charge treatment remain with the purchasing record
Line items rebuilt across files
Quantities, units, descriptions, rates, prices, tax, and totals stay together
Approval status tracked separately
Approval and order status remain visible with the purchase
Deliveries checked separately
Received status and arrival information remain associated with ordered items
Payment references stored elsewhere
Payment date, method, and reference remain with the order
PO calculations handled in another sheet
Supported PO-level markup and margin calculations remain with the purchase
Studio Hero gives production companies a structured purchase order workflow for controlling vendor purchases, project-linked costs, receiving, and financial treatment without relying on separate purchasing spreadsheets.
Built for Production Teams Managing Complex Purchases
Manage production purchase orders, vendor purchasing, project allocations, and committed costs across film, video, audio, broadcast, photography, podcast, and other production environments. Studio Hero supports the purchasing records behind film production purchase orders as well as the wider production procurement needs of studios and media teams.
Frequently Asked Questions
1. What is production purchase order software?
Production purchase order software helps production companies organize vendor purchases, project assignments, line items, approval status, receiving information, payment details, taxes, and PO-level financial treatment in one system.
2. What is a production purchase order?
A production purchase order records a planned vendor purchase for production work and brings the vendor, project, ordered items, pricing, status, and receiving information into a single purchasing record.
3. How does Studio Hero support production PO management?
Studio Hero brings vendors, project assignments, line items, order status, receiving, payment details, and PO-level financial treatment into one production purchase order management workflow.
4. Can Studio Hero assign purchase orders to production projects?
Yes. Ordered items can be assigned to projects so production purchasing remains associated with the job and financial activity it supports.
5. Can I track project expenses and project charges on a purchase order?
Yes. Studio Hero supports expense-to-project and charge-to-project treatment, allowing teams to distinguish the cost side of a purchase from applicable project charges.
6. Can Studio Hero track purchase order approvals and status?
Yes. Purchase orders include approval and status information alongside vendor, department, requisitioner, project, and order details.
7. Can I track whether purchased items have been received?
Yes. Studio Hero supports received status, estimated arrival information, and arrival dates so teams can follow orders through receiving.
8. Can Studio Hero store payment details for production purchase orders?
Yes. Purchase orders can include payment date, payment method, and payment reference information alongside the underlying order.
9. Can purchase orders include tax, shipping, and other charges?
Yes. PO totals can include line pricing, taxes, shipping and handling, other charges, subtotals, and the final purchase order total.
10. Can Studio Hero calculate markup and margin on purchase orders?
Yes. Studio Hero supports PO-level markup and margin calculations for comparing purchase costs with applicable project charges.
Bring Production Purchasing Into One Workflow
Organize production POs, vendors, project costs, receiving, and financial treatment in one system.
