Current RMS is built for rental companies quoting gear out to other people’s events. You need Current RMS alternatives if you’re running your own space instead, booking your own rooms and your own clients, or you’re weighing your options before your next renewal.
StudioHero is the studio operations platform for facilities that book their own clients, not just quote out equipment. It connects client bookings, crew schedules, equipment, budgets, and invoicing in one system built for daily studio operations, not outbound rental jobs. Clients book instantly instead of waiting on a quote, and invoices generate straight from confirmed work instead of a separate accounting handoff.
Which is the best Current RMS alternative?
StudioHero is the best Current RMS alternative for studios and production facilities that need daily operations management, not just outbound rental job tracking. Current RMS is built around quoting, sub-rentals, and equipment logistics for rental businesses. StudioHero is built around scheduling, equipment, crew, clients, and billing for studios running their own space.
| Use Case | Best Option |
| Studio and production facility operations | StudioHero |
| AV or event equipment rental with sub-rentals and serialized tracking | Current RMS |
| Flat-rate AV rental with built-in crew tools and automation | Stagera |
| Mid to large AV crew and equipment logistics | Rentman |
| Simple online rental storefront | Booqable |
| Asset-heavy fleet with depreciation tracking | EZRentOut |
| Small AV shop wanting entry-level pricing | HireHop |
| Party and event rental with polished client proposals | Goodshuffle Pro |
Rental businesses that live and die by outbound quotes, sub-rentals, and warehouse logistics will likely still want a rental-first platform. Studios that run their own rooms, book their own clients, and staff their own crew need something built around that instead.
Who Should Choose StudioHero instead of Current RMS
If your facility is less “we rent gear out to other people’s events” and more “clients come to us and book our space,” the fit tips toward StudioHero fast.
| If Your Facility Needs To… | StudioHero Helps You… |
| Let clients book studio time directly instead of waiting on a quote | Offer a self-service booking portal clients can use without a phone call |
| Keep crew scheduling native to the platform, not a specialty add-on | Manage crew availability and assignments in the same system as bookings and billing |
| Track equipment tied to a session, not just an outbound job | Connect check-in, check-out, and condition to the room and client using it |
| Bill directly from confirmed studio work | Generate invoices from bookings and usage without a separate accounting handoff |
| Manage a facility, not a fleet of rental jobs | Run rooms, bookings, crew, and billing from one connected system |
Why You Need a Current RMS Alternative
Current RMS was built for a specific business model: a company that owns equipment and rents it out to other people’s events. That model shapes everything about the software, from how jobs get created to how invoicing works.
The pricing reflects it too. Current RMS charges per user, with published rates commonly landing somewhere between $62 and $79 per user per month depending on plan and add-ons, multiplying in full for every seat added. That works fine when only a handful of office staff need logins. It gets expensive fast once every technician, engineer, or freelancer also needs a seat just to see their own schedule, a complaint that shows up often enough in user reviews to be worth taking seriously. StudioHero starts at $205/month, and that seat gets you the full platform: scheduling, crew, equipment, budgeting, and invoicing, instead of scheduling access to a system that still needs a separate accounting tool bolted on.
A few other gaps show up once studios start using it for daily operations instead of outbound rental jobs:
- Quotes and proposals go out for signature, but there’s no instant self-service booking the way a client-facing studio portal works
- Invoicing routes through QuickBooks or Xero rather than generating directly from a confirmed studio session
- The interface has a reputation, fair or not, for feeling dated and occasionally clunky to navigate for simple day-to-day tasks
- It’s built around “jobs” and “opportunities” tied to outbound rentals, not rooms and sessions tied to your own facility
None of that makes Current RMS a bad product. It makes it a rental company’s tool wearing a studio’s clothes when it’s asked to run a facility instead of a warehouse.
Current RMS vs StudioHero
| Workflow | StudioHero | Current RMS |
| Studio room and session scheduling | Yes | No, built around rental jobs |
| Equipment tracking | Yes | Yes, strong serialized tracking |
| Sub-rental and warehouse logistics | No | Yes |
| Client self-service booking | Yes | Quote and proposal based |
| Crew and staff coordination | Native platform feature | Native feature, priced per user |
| Studio invoicing | Generated from bookings directly | Routes through QuickBooks or Xero |
| Media asset management | Yes | No |
| Pricing model | Starting at $205/month | Per user, roughly $62 to $79/month, multiplies in full per seat |
| Best fit | Studios and facilities running their own space | Rental businesses quoting and shipping gear to outside jobs |
Current RMS and StudioHero solve different halves of the same industry. One is built for the business of renting equipment out. The other is built for the business of running the space people book.
What StudioHero Gives You That Current RMS Does Not
Current RMS keeps a rental business organized from quote to return. StudioHero keeps a studio organized from the moment a client books to the moment they’re invoiced.
| StudioHero Capability | What It Adds Beyond Current RMS |
| Studio scheduling | Room and session booking built for daily studio use, not outbound rental jobs |
| Equipment tracking | Gear tied to the session and client using it, not just a job number |
| Inventory management | Studio assets, stock, and replacements visible alongside bookings |
| Client booking portal | Clients reserve time themselves instead of waiting on a quote |
| Crew management | Rosters and assignments included, not priced per technician |
| Studio budgeting | Costs tied to rooms, people, and equipment as work happens |
| Studio invoicing | Invoices generated from confirmed bookings, no separate accounting handoff |
| Media asset management | Files connected to the project and client that created them |
| Studio operations management | Bookings, resources, clients, and billing in one connected view |
9 Best Current RMS Alternatives
| Software | Best For | Pros | Cons |
| StudioHero | Studio and facility operations | Rooms, equipment, crew, clients, and billing in one system | Not built as an outbound rental job tracker |
| Rentman | Mid to large AV crew and equipment logistics | Deep equipment management, unlimited free crew users | Per-module pricing can climb with feature needs |
| Stagera | Flat-rate AV rental with crew built in | Crew, equipment, and quoting at one flat seat price with AI assistance | Newer platform with a smaller track record |
| Booqable | Simple online rental storefront | Clean booking widget, easy setup for small catalogs | Lighter on crew scheduling and complex logistics |
| EZRentOut | Asset-heavy fleets needing lifecycle tracking | Strong maintenance and depreciation tracking | Admin-heavy for fast-moving production gear |
| HireHop | Small AV shops wanting lower entry pricing | Lower cost than Current RMS at similar core features | Smaller ecosystem and community than established players |
| Point of Rental | Broad, general purpose rental operations | Mature, wide feature set across industries | Not AV or studio specific, can feel generic |
| Goodshuffle Pro | Party and event rental with client-facing proposals | Polished proposals and client communication tools | Built for event rental, not internal studio operations |
| Flex Rental Solutions | Large AV operations wanting on-premise control | Deep inventory and warehouse tools, self-hosted option | Overkill and costly for smaller studios |
1. StudioHero: Best for Studio and Facility Operations
Where Current RMS organizes the outbound side of a rental business, StudioHero organizes the inbound side of a studio: the room, the client who booked it, the crew running the session, and the invoice that follows.
Bookings in StudioHero aren’t job numbers waiting to ship equipment out the door. They’re studio sessions that carry their own room, gear, crew, and billing along with them, visible from one screen instead of stitched together across a rental system and an accounting tool.
That makes it a strong fit for film and video production studios,podcast studios,recording studios,photography studios,broadcast facilities, and equipment rental businesses that also run their own bookable space.
Key strengths
- Room and session scheduling built for daily studio use
- Equipment tracking tied to bookings, crew, and clients, not job numbers
- Client self-service booking that skips the quote-and-wait cycle
- Crew scheduling built into the core platform, not a specialty add-on
- Invoicing generated straight from confirmed bookings
- Media asset management tied to projects and delivery
- Human support that understands studio workflows
Pricing
StudioHero’s Small Studio plan starts at $205/month with an annual agreement. Every plan includes the full platform: scheduling, crew management, equipment tracking, budgeting, invoicing, and a built-in CRM. Current RMS’s per-user price covers scheduling and quoting, invoicing still routes out to separate accounting software. See current details on the StudioHero pricing page.
Best for: Studios and facilities that run their own bookable space and want scheduling, equipment, crew, clients, and invoicing connected in one system.
Not ideal for: Rental businesses whose core work is quoting and shipping equipment out to other people’s events. Schedule a Free Demo to see how it fits your facility.
2. Rentman
Rentman has built a strong name for itself in mid to large AV production, with resource scheduling and equipment management deep enough to handle complex, multi-day event logistics, and it doesn’t charge for freelance crew accounts the way Current RMS does.
Best for: AV and event production companies with sizable crews and equipment libraries Not ideal for: Studios that need room scheduling and client self-booking rather than rental job management
3. Stagera
Stagera is one of the newer entrants, built around a flat per-seat price that bundles equipment, crew, and quoting with an AI assistant handling routine scheduling tasks.
Best for: AV production teams that want crew and equipment on one flat-rate platform Not ideal for: Buyers who want a longer track record before switching systems
4. Booqable
Booqable’s strength is the storefront: a booking widget clients can use to check availability and reserve gear online without a phone call or an email back and forth.
Best for: Small rental catalogs that want a simple, clean booking experience Not ideal for: Complex crew scheduling or multi-day production logistics
5. EZRentOut
EZRentOut leans into the lifecycle side of equipment, tracking maintenance schedules and depreciation across a fleet of rented assets.
Best for: Asset-heavy rental operations that need maintenance and depreciation tracking Not ideal for: Fast-moving production gear that changes hands multiple times a day
6. HireHop
HireHop covers similar ground to Current RMS, quoting, inventory, and job tracking, at a noticeably lower entry price point for smaller AV shops.
Best for: Small AV rental businesses that want Current RMS style features for less Not ideal for: Larger teams that outgrow its smaller support community
7. Point of Rental
Point of Rental is a broad, mature platform used well beyond AV and events, from construction to party rental, with a wide general feature set.
Best for: Rental operations spanning multiple equipment categories Not ideal for: Studios wanting an AV or production-specific fit rather than a generalist tool
8. Goodshuffle Pro
Goodshuffle Pro is built for event and party rental companies that lean on polished, client-facing proposals to close bookings.
Best for: Event rental businesses that sell heavily on proposal presentation Not ideal for: Internal studio operations rather than outbound event rental sales
9. Flex Rental Solutions
Flex Rental Solutions targets large AV operations that want deep inventory control and the option to self-host rather than run purely in the cloud.
Best for: Large AV companies with dedicated IT resources Not ideal for: Smaller studios that don’t need enterprise-level infrastructure
Which Current RMS Alternative Should You Choose?
| If You Need To… | Choose |
| Run a studio with rooms, crew, clients, and billing connected | StudioHero |
| Manage AV crews and complex equipment logistics | Rentman |
| Get crew and equipment on one flat-rate platform | Stagera |
| Offer a simple online rental storefront | Booqable |
| Track equipment maintenance and depreciation | EZRentOut |
| Find Current RMS style features at a lower price | HireHop |
| Cover multiple rental categories on one platform | Point of Rental |
| Sell event rentals with polished proposals | Goodshuffle Pro |
| Self-host a large AV inventory system | Flex Rental Solutions |
What to Consider Before Switching from Current RMS
Before you switch, be honest about which business you’re actually running.
- Business model: Are you renting equipment out to other people’s events, or running your own bookable space?
- Crew costs: How many people would need a paid seat just to see their schedule?
- Client experience: Do clients wait on a quote, or can they book instantly?
- Billing: Does your invoice come from the same system as the booking, or from a separate accounting handoff?
- Scope: Are you tracking outbound rental jobs, or rooms and sessions inside your own facility?
- Growth: Will per-user pricing get more expensive as your crew grows, regardless of how much work you’re actually doing?
How StudioHero Helps You Move Beyond Current RMS
Current RMS keeps rental jobs organized from quote to return. StudioHero keeps a studio organized from booking to invoice.
With StudioHero, you can:
- Let clients book studio time directly, without a quote-and-wait cycle
- Keep crew scheduling native to the same platform that handles bookings and billing
- Tie equipment check-in, check-out, and condition to the session using it
- Generate invoices straight from confirmed bookings
- Keep media assets connected to the project and client they belong to
- Run rooms, crew, clients, and billing from one screen instead of a rental system plus an accounting tool
Schedule a Free Demo to see how StudioHero fits your facility.
Studio Spotlight: Why Studios Choose StudioHero
Chalice Recording Studios
How Chalice Recording Studios Has Managed 20+ Years of High-Profile Sessions with Studio Hero. Chalice Recording Studios, a premier Hollywood recording facility, operates five distinct studios serving major label artists and independent musicians alike. With a reputation for their elaborate interior decor and extensive collection of rare vintage analog equipment, Chalice needed a studio system built for how they actually work.
FAQ
StudioHero is the best fit for studios and facilities that book their own clients directly, rather than quoting and shipping equipment out to other people’s events. It connects room scheduling, equipment, crew, and invoicing in one system.
Current RMS is built for AV and event rental companies managing sub-rentals, serialized inventory, and outbound logistics. That’s the business model it fits. It’s not built for studios booking their own rooms and clients, which is where StudioHero takes over.
The most common reasons are per-user pricing that climbs as crew size grows, no instant client self-booking, invoicing that routes through separate accounting software, and a workflow built around outbound rental jobs rather than an in-house studio calendar.
It’s technically possible, but most studios end up choosing one or the other since both are trying to be the system of record for scheduling and billing. Running both means keeping two calendars in sync manually.
StudioHero is built for studios managing their own space, equipment, and clients rather than outbound sub-rental sourcing. For studios that also need to source extra inventory from partner vendors for outside jobs, Rentman or Current RMS handle that specific workflow well.
Count how many crew members currently need a paid seat just to see their schedule, and check whether your business quotes gear out to other people’s events or books your own space directly. That answer points to whether a rental platform or a studio operations platform fits better.
Studio Hero is an all-in-one studio management software built for film, TV, audio, video, podcast, photography and any other production studio.
Schedule a free Demo Today or See pricing →
