Confirm the session has ended

Verify that all planned recording, production, review, or capture work has stopped.

Record the actual finish time

Capture when active production ended.

Confirm the completed scope

Record which planned session activities were finished.

Identify incomplete work

List any takes, scenes, tracks, shots, interviews, reviews, or tasks still required.

Record the reason for incomplete work

State whether the issue came from time, approval, participant, resource, or technical limits.

Assign the completion decision

Identify who approved ending the session with open work.

Record the next action

Define whether unfinished work requires a pickup, revision, edit, review, or new booking.

Stop all active recordings

Verify that every recording machine, camera, software system, and backup recorder has stopped correctly.

Confirm expected files

Check that each planned source, camera, track, feed, or capture created a file.

Confirm file duration

Make sure recorded files cover the expected working period.

Check file size

Review unusual file sizes that may indicate an incomplete or failed recording.

Confirm channel or source count

Verify that all required tracks, cameras, feeds, or source files are present.

Identify missing recordings

Record any expected file that was not created or cannot be located.

Flag damaged files

Mark recordings that show corruption, dropouts, sync problems, clipping, or incomplete capture.

Open the primary files

Confirm that each file can be accessed from its recorded location.

Test playback

Review enough of each file to confirm that it contains usable material.

Check the beginning and end

Verify that the file starts and finishes at the expected points.

Confirm source identity

Make sure the recorded content matches the assigned file or track name.

Verify technical metadata

Check the required format, resolution, frame rate, sample rate, bit depth, codec, and channel count.

Confirm synchronization

Review timecode, audio sync, camera alignment, or machine timing where required.

Record verification issues

Document any file that needs recovery, replacement, repair, or technical review.

Locate every backup file

Verify that the secondary recording exists in the expected destination.

Open the backup files

Confirm that the files are accessible.

Test backup playback

Review the recorded content rather than relying only on the recording indicator.

Match the expected duration

Check that the backup covers the required session period.

Confirm backup sources

Verify that every required source, track, feed, or camera is present.

Confirm separate storage

Make sure the backup is not stored only on the same device as the primary copy.

Record backup limitations

Document any difference between the primary and backup recordings.

Apply the approved naming structure

Use the required project, date, session, source, scene, track, take, camera, or version details.

Remove temporary file names

Replace default machine names that do not identify the recorded material.

Confirm folder placement

Move or save files inside the correct project and session structure.

Separate source and output files

Keep original recordings apart from proxies, exports, review files, and deliverables.

Separate approved and rejected material

Mark files that should continue into production and files that should not be used.

Prevent duplicate confusion

Identify repeated files and confirm which copy controls the next stage.

Protect original recordings

Keep the original capture files unchanged during organisation.

Identify the transfer source

Record the card, drive, recorder, workstation, server, or cloud location holding the files.

Identify the transfer destination

Confirm where the approved working copy must be stored.

Assign the transfer owner

Name the person responsible for moving and checking the files.

Transfer all required files

Include primary recordings, backups, project files, notes, references, and supporting documents.

Confirm transfer completion

Check that the transfer process finished without interruption or error.

Compare source and destination

Confirm that the expected file count and folder structure match.

Verify transferred files

Open selected files from the destination before clearing any source media.

Protect source media

Do not erase cards, drives, or recorders until the transfer and verification are approved.

Record completed takes or outputs

Identify the material captured during the session.

Mark preferred material

Record approved takes, selects, scenes, tracks, shots, or versions.

Record rejected material

Identify files that should not move into editing, review, or delivery.

Record technical issues

Document noise, sync problems, damaged media, missing feeds, interruptions, or equipment faults.

Record creative notes

Capture client, producer, director, engineer, or department comments that affect the next stage.

Record continuity details

Document information needed to match future pickups, edits, revisions, or linked sessions.

Identify unresolved questions

List any decision that the next team cannot make without clarification.

Confirm note ownership

Record who prepared and approved the final session notes.

Identify the approving person

Record who had authority to approve the session outcome.

Record approved material

Identify the takes, tracks, shots, recordings, or outputs accepted during the session.

Record conditional approvals

Document work accepted subject to edits, corrections, replacements, or further review.

Record rejected work

Identify material that should not continue to the next production stage.

Capture client decisions

Record client feedback that affects editing, delivery, billing, or follow up work.

Record verbal approvals

Convert important verbal decisions into a clear production record.

Identify pending approvals

List anything still waiting for producer, client, technical, or legal approval.

Set an approval deadline

Assign a due date and owner for each pending decision.

Record the actual session time

Capture the real start and finish times.

Record crew working time

Confirm the hours worked by each required crew member.

Record setup and wrap time

Include production work completed outside the active session period.

Record breaks

Capture required meal, rest, or unpaid break periods.

Record overtime

Identify hours that exceeded the planned or approved schedule.

Record room usage

Confirm the actual period each room, stage, booth, suite, or facility was used.

Record equipment usage

Capture extended, added, removed, or separately chargeable equipment use.

Record service time

Confirm the actual duration of engineering, production, editing, streaming, or other services.

Approve time records

Identify who reviewed and accepted the final time entries.

Identify added session time

Capture extensions beyond the confirmed booking.

Record added crew

List personnel assigned during the session but not included in the original plan.

Record added equipment

Identify gear, kits, media, or accessories added during production.

Record added services

Capture extra engineering, production, transfer, editing, storage, or support work.

Record approved changes

Link every added item with the person who requested or approved it.

Record chargeable materials

Capture drives, media, expendables, supplies, rentals, or consumables used.

Separate included work

Do not duplicate charges already covered by the confirmed booking or package.

Send records for billing review

Transfer approved time and added work to the responsible finance or booking team.

List expected deliverables

Record every file, master, export, report, image, recording, or document promised.

Mark completed deliverables

Identify outputs prepared during the session.

Mark production pending

Record deliverables that require editing, mixing, colour, retouching, review, or export.

Confirm specifications

Check the required format, resolution, channels, codec, naming, and delivery method.

Assign each deliverable

Name the person or department responsible for the next action.

Set delivery deadlines

Record when each remaining output must be ready.

Record dependencies

Identify approvals, files, notes, licences, or client decisions blocking delivery.

Confirm delivery authority

Identify who must approve each output before release.

Identify the receiving team

Confirm whether the work moves to editorial, audio post, colour, VFX, retouching, QC, archive, finance, or delivery.

Assign the handover owner

Name the person responsible for completing the transfer.

Provide the working files

Include the project files, source media, session files, timelines, documents, and required assets.

Provide the session notes

Attach approved takes, technical notes, client comments, and unresolved issues.

Provide format details

Record the active software, version, plugins, codecs, colour settings, fonts, and other dependencies.

Provide storage locations

State where primary files, backups, project files, and references are stored.

Provide access permissions

Confirm that the receiving team can open the required folders, systems, and documents.

Confirm receipt

Record that the next owner accepted the files and production information.

List unresolved file issues

Record missing, damaged, incomplete, corrupted, or incorrectly formatted files.

List synchronization issues

Document timecode, clock, lip sync, drift, or alignment problems.

List source issues

Identify noise, dropouts, distortion, framing, focus, exposure, or signal faults.

List system issues

Record software errors, storage warnings, failed transfers, crashes, or network problems.

Identify affected material

Connect each issue with the relevant file, source, take, scene, track, or time range.

Assign technical review

Name the person responsible for investigating the issue.

Protect affected files

Keep original material unchanged until the review is complete.

Set a resolution deadline

Record when the issue must be assessed or corrected.

List incomplete production work

Record pickups, replacements, corrections, reviews, transfers, and missing records.

Assign each action

Name one responsible owner for every open task.

Set due dates

Give each action a clear completion deadline.

Record dependencies

Identify what must happen before the action can close.

Set priority

Mark which actions block editing, approval, invoicing, or delivery.

Notify action owners

Confirm that each person received the assigned task.

Record completion requirements

Define what must be delivered or approved before the action closes.

Escalate unowned work

Do not complete the handover while a required task has no responsible owner.

Confirm the client contact

Identify who receives post session updates.

Record the session status

State whether the planned work was completed, partially completed, or rescheduled.

Confirm pending client actions

List approvals, files, notes, selections, payments, or decisions still required.

Set client deadlines

Record when the client must respond to avoid delaying production.

Confirm review access

Provide the approved method for accessing review files or session references.

Record requested changes

Capture client requests that affect scope, schedule, deliverables, or charges.

Assign client communication

Name the team member responsible for the next update.

Update the session status

Mark the session as completed, partially completed, awaiting review, or requiring follow up.

Save the actual schedule

Record confirmed start, finish, crew, room, equipment, and service usage.

Attach the final notes

Keep production, technical, creative, and client notes together.

Attach approval records

Store accepted takes, decisions, conditions, and pending approvals.

Attach file locations

Record where primary, backup, working, review, and delivery files are stored.

Attach handover records

Identify the receiving person, department, transfer time, and accepted materials.

Attach open actions

Keep unfinished tasks connected to the session.

Confirm record ownership

Name the person responsible for the completed production record.

Confirm file availability

Make sure the receiving team can access the required recordings and working files.

Confirm note completion

Check that approved takes, issues, decisions, and client comments are recorded.

Confirm time approval

Verify that crew, room, equipment, and service time records are complete.

Confirm deliverable ownership

Make sure every output has a responsible person and due date.

Confirm outstanding actions

Check that unresolved work has an owner, deadline, and completion requirement.

Confirm handover acceptance

Record that the next person or department has accepted responsibility.

Approve session closure

Identify who authorised the session record to move into the next production stage.