Use this editable template to record client details, equipment being collected, item condition, collection time, expected return date, and signatures.
Download the template, add your studio details, and reuse it for each equipment collection or delivery.
Use this checklist to audit and classify your studio resources to ensure accurate scheduling and availability.
Studio owners, operations managers, booking coordinators, equipment managers, facility teams, department leads, system administrators, and resource managers should use this checklist before building or cleaning a booking catalogue.
Keep the resource name, type, category, location, ownership, classification, reason, capacity, booking rules, permissions, dependencies, maintenance status, pricing treatment, approver, review date, and future owner.
The resource catalogue is ready when:
✓ Every resource has a valid record
✓ Duplicate and inactive records are removed
✓ Bookable resources prevent real conflicts
✓ Non-bookable records remain off the calendar
✓ Restricted resources have clear controls
✓ Kits, shared resources, and dependencies work
✓ Maintenance blocks prevent unavailable bookings
✓ Permissions and client visibility are approved
✓ Classification tests pass
✓ Every decision has an owner and reason
A resource should appear in the calendar only when reserving it prevents a real conflict, controls limited capacity, or assigns responsibility. Informational records, consumables, fixed infrastructure, and minor dependent accessories usually belong outside direct booking.
Note: This checklist defines how resources should operate inside the booking system. Data cleaning, field mapping, importing, validation, and catalogue transfer belong in the Resource Catalogue Migration Checklist.
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